Overriding New Billing Charges

When you calculate new billing charges in WBAR, a file is created that temporarily holds charges. The charges can be viewed with any of the pre-billing reports or with the Browse charges button that appears on the form during calculation.

Sometimes, it may be necessary to override the normal charge and send a bill with charge amounts that are different that the rate table would produce. Fortunately, WBAR allows you to override the calculated charges.

To override charges, you must first calculate charges. If you attempt to override before a billing file is created, WBAR will tell you that there are no records.

Once you have calculated charges, you can click on Billing, Override Charges and this form will appear.

On the left of the form are the account which have charges pending. You may change the charge for water, sewer, garbage, or tax and you may set a different gross charge amount. You may not change a prior balance or override the total which is automatically recalculated when you override a charge.

You may also delete a bill from the billing file which will mean that the account is not charged when the file is updated.

If you override charges and then recalculate the billing file, you will need to override them again because the calculation process destroys the previous file. Therefore, you should do any overrides just prior to printing the bills.

When bills are printed, the override charges will appear and the override amounts will be added to the account when the billing is updated.